Preamble

CREATION: On this date of November 3rd 2007, the High Council of The Ancients agreed that a document needed to be created that would outline the responsibilities of all members including the High Council.

RESOLVE: This document will spell out certain duties, responsibilities, handling of appeal/review processes, laws and punishments and handling of conflicts within the guild for each member of The Ancients. These laws are for all members including the High Council.

DESIRE: It is the desire of the High Council that this document be used as the governing law for The Ancients. This document has been created so that all the rights and responsibilities of each member are clearly spelled out so that in time of conflict we have a guideline to follow.

END RESULT: All new members and current members will be required to read and sign off that they have read and understand the following Bill of Rights. In the end The Ancients are looking for members who are mature, trustworthly and bring a high degree of credibility to the guild and there peers.

First Amendment: General Recruitment

*Sub Amendment 1: Recruitment Team Responsibilities

1. Once an application has been received, a member from the Recruitment
Team will move the thread to the Application Discussion area. The
contact person for that applicant will send a private message advising
them that their application is now being reviewed and has been moved to
the area - pm member that the application is under review.

2. Each applicant will have only one contact person in the
Recruitment Team. Each Recruitment Team Member will take turns being
contact persons and must update the applicant every two days on the
review process. Probationary contact should be after two weeks.

3. All communications between the applicant and the Recruitment Team
Member must be saved for records. The team member must save the
emails/private messages as text file and attach them to the application.
All entries must be dated and have the time the contact was made.

4. Members not doing their job can be brought before the High Council
for review.

5. Acceptance is based upon a simple majority rule. If one member
disagrees with the outcome of the process, they can bring it to the attention of the High Council. Upon review, the High Council reserves the right to
overrule the Recruitment Team's decision and any decision by the High Council becomes final.

6. Ties between Recruitment Team will automatically be referred to High
Council for their vote. The High Council decision will be majority
rules. Based upon the High Council's decision, the High Council
representative will cast a single vote in favor of or against the
applicant's acceptance into the guild.

7. After the applicant has been accepted or rejected, the application shall be moved to the Archive. Communications between the applicant and the Recruitment Team shall still be saved and sent to the High Council Representative so it can be placed in their file.

8. The applicant will then move into the probationary phase for a period of one month. All communications between the applicant and the Recruitment Team
Member during this phase must be saved for records. The team member must save the emails/private message as text file and PM them to High Council Representative so they can be added to their file. All entries must be dated and have the time the contact was made.

Sub Amendment 2: The Recruit

1. All applicants must be at least 14 years old to apply for the Ancients.

2. All recruits have the right to be updated on the status of their
application. Recruits may be updated by contacting the person in charge of their application.

3. The High Council will not see your application unless it has been
brought to their attention by the Recruitment Team. This allows the High Council to stay neutral and to remain unbiased.

4. You must respond to the Recruitment Team Contact within two days or
the Recruitment Team will automatically deny the application. If unable
to respond within two days, pending a valid excuse, the Recruitment
Team contact person can grant a second chance. If you fail to respond
promptly to a second correspondence, your application will be denied.

5. If an applicant has been rejected, he/she must convince an active
officer that he/she deserves to be reconsidered for membership. The
officer will then take the matter before the High Council for review.
All HC members (Team Heads) must make a decision within a period of one
week. If within a period of three days the Head of each Team has not
responded, the Council will contact the member of the Deputy of the
Team to vote in their place. If neither the Head nor the Deputy shows
up, Myrddin will cast the deciding vote.

6. All approved applicants will be placed into probation for a period
of one month. During probation members are required to make contact
with the guild two times a week on the forum or within Team Speak.

7. Members who cannot make contact twice a week must have valid excuse
for not posting. The probation period will be put on hold during the
period of time the member is away.


Second Amendment: Member Laws/Rules and Punishment

1. Newly accepted members must read over the Member Laws and agree with
them. Failure to agree will result in a revocation of membership.
Acceptance of rules will be documented on the member's application
(applicant must respond by PM advising they have read through the rules
and agree to follow them).

2. All members must post on the forum a minimum of once every two weeks.

3. Members who will be absent from the forum for a certain period of
time must post in an absentee area of the forum. This is done so that we can keep track of who is active and who isn’t.

4. Only officers can be elected into leadership positions.

5. If an officer's conduct is unbecoming for one in his/her office,
members should report to their departmental head (Commanding officer
over the offensive officer or departmental head.

6. If the Commanding Officer or Departmental Head believes action
should be taken, a report must be filed with the High Council to be
attached to their record (Archive forum).

     The report should include:
a.) Name and rank of officer
b.) The reason for action being taken (please provide date of offense
and forum posts if available)
c.)The action taken against him/her [/tab]


7. First offense in the forum or in game will result in a probationary
period (3 months) where a Commanding Officer/Departmental Head watches
over the member (minor offense). The Departmental Heads and High
Council reserve the right to revoke office or membership for serious
offenses. During the probation, the member must prove that they are
worthy of membership and/or their office.


8. A second offense will result in automatic revocation of office for
officers or a ban from the guild depending on the circumstances.


9. If a member or officer believes they have been unduly punished, they
can appeal to the High Council. The High Council reserves the right to
over-rule the punishment decision.

Third Amendment: Conflicts/Crises


Arguments between members should be settled between offending members. If
no settlement can be reached, the members should take it to their
commanding officer. If the argument is between members of two different
teams, the matter must be taken to the departmental head. If an
agreement cannot be made at this point, the argument will be brought
before the High Council.